Pueblo El Mirage Men's Golf Association

Preamble

The primary purpose of The Pueblo El Mirage Men's Golf Association is to provide and promote a golfing program, to provide golfing contacts among its members, and to provide the golf handicaps to implement such a program.

Article I

The name of this association shall be The Pueblo El Mirage Men's Golf Association.

Article II

Section I: Order of Business

At all meetings of the association, the order of business shall be as follows:

1. Meeting minutes will be posted for review on the Association's web site following the meeting. Any errors noted should be brought to the attention of the Secretary immediately. Once the next meeting takes place, the minutes of the most previous meeting will be considered to be approved.
2. Unfinished business
3. Reports of officers
4. Reports of committees
5. New Business
6. Adjournment

Section II: Procedures

Robert's Rules of Order revised shall be the final authority as to parliamentary procedures at all meetings of the members insofar as they do not conflict with any other provisions of the by-laws.

Section III: Quorum

One third (1/3) of the total current membership that has established handicaps shall constitute a quorum at any meeting of the members. Two of the one third present shall be officers.

Article III

Section I: Officers

The members present shall elect a president, vice-president, secretary, and treasurer to act as officers of the association for a term of two years.

Section II: Elections

The president shall appoint a nomination committee to solicit personnel who are interested in becoming an officer. That committee shall report their findings to the President before the January meeting (for Secretary and Treasurer) and before the March/Annual meeting (for President and Vice President). The elections shall be conducted at the January and March meetings.

Section III: Duties of Officers

1. President: He shall preside at all meetings of the association and shall have general supervision over the affairs of the associations, its property and affairs.
2. Vice-President: He shall, in the absence of the president, perform his duties. If neither is present for a meeting, the next officer shall conduct the meeting. General duties will be assigned by the President.
3. Secretary: He shall keep records of the meetings, shall convey notices of meetings of the Association to members as provided in the by-laws, and shall conduct correspondence as necessary to carry out the business of the Association. The secretary shall oversee the orientation of new members to ensure they all become familiar with all activities of the association.
4. Treasurer: Shall collect and discharge all funds as directed by the Association. He shall keep the accounts in books belonging to the Association and such books shall be open for inspection at all times. The Treasurer is also the Registrar and will handle all renewals and new registrations.

Section IV: Executive Board

The Executive Board shall consist of:

1. President
2. Vice-President
3. Secretary
4. Treasurer
5. Most Immediate Past President

Section V: Government and Management

Control and management of the affairs, funds, and properties necessary to conduct the business of the Association shall be vested in the Executive Board.

Article IV

All standing committee chairmen shall be appointed by the Executive Board. Standing committees are as noted in Article IV Section 1.

Section 1

a. Competition Coordinators

1. Plan and conduct all competitions including management of fees, announcement of results, and distribution of recognition. Entry fee amount will be set by the Executive Board.
2. Prepare a schedule of events and upon approval of the Executive Board distribute the schedule to members.
3. Assist the rules committee in the preparation of special rules, if any, to be used for play.
4. Publish and post any special conditions of play.
5. Coordinate with the AGA and USGA regarding the Golf Genius, World Handicap, and GHIN systems.

b. Handicap Chairman

The handicap chairman shall assume responsibility for validating current handicaps and assigning special handicaps as needed, reviewing score cards, assessing penalties as required and notifying members of changes or penalties.

c. Rules Chairman

The rules chairman shall post USGA and local rules and explain these rules to players.

d. Events Chairman

The events chairman shall be responsible for coordinating any social gatherings of club members such as picnics, dinners, or other special events.

e. Nomination Chairman

1. Shall seek out and nominate any member interested in holding office in the Association.
2. Submit the names of the nominees to the President as directed.

f. Membership Committee

The membership committee shall be headed by the Association secretary. He shall ensure all new members learn of signup procedures, local rules, meeting times, etc.

Article V

Section I: Fees and Dues

Annual dues shall be assessed to all members and the dues shall include AGA dues with the remainder of dues allocated as determined by the Executive Board. The membership year shall correspond to the AGA handicap renewal dates.

Section II: Annual Meeting

There shall be an annual meeting held in conjunction with the Club Championship Tournament each year. The date of the meeting will be announced by the president. The secretary shall notify members of the date, time and place of the meeting at least ten (10) days prior.

Section III: Business Meetings

During the regular golf season (November 1 - March 31) business meetings will be held on the first Monday of each month or called at the discretion of the president.

Section IV: Special Meetings

The officers shall have the authority to transact business at a special meeting called by the president or by petition of one third (1/3) of the membership. Petitions must be in writing and presented to the secretary.

Section V: Membership

1. Membership shall be available to residents by paying the annual membership fee. Anyone wishing to play in tournament competition must become a member, pay the annual dues, and meet eligibility as noted in Section VI below.
2. Guest membership for a period of two (2) weeks shall be allowed if a person has a WHS handicap. Guest members may not participate in tournaments or hole-in-one payouts. A guest may participate without a handicap in regular competition; however, a blind draw will be used in team scoring.
3. All members shall conduct themselves in a way that follows and supports general golf course etiquette.

Section VI: Tournament Rules

The goal of tournament eligibility rules are to ensure that the members who are active in the club and consistent participants in weekly club play are the members who get to play in the tournaments.

1. Only members in good standing are eligible.
2. Participants must have been members long enough to have an established handicap. Transfer of an established handicap from a certified WHS recognized club/association is acceptable.
3. Participants must have participated in sanctioned Men's club competition a minimum of two (2) times per month upon joining the association and while residing in the park.
4. Individual cases may be brought to the Executive Board, in writing, for review and decision.

Article VI

Section I: Expulsion

1. By a majority vote of the Executive Board, any member may be expelled from the association for good cause, including, but not limited to, indebtedness, violation of rules, handicap infractions, or any conduct which results in adverse reflection on the Association. If expelled, the member shall forfeit his right to vote and be suspended from any Association activities for the period of time determined by the Executive Board.

Article VII

These by-laws may be repealed, or new by-laws may be adopted by two thirds (2/3) majority of the members present at the annual meeting or any meeting held for that purpose.